Getting Things Done: The Initial Stages


Step 1: Cutting Down On Your Paper Intake.

I hate paperwork with a vengeance, but then again, who doesn't? Problem is, the more you do, the more inundated you will become with all the mish-mash of communications, briefings, bills and special offers which everyone wants you to do now! So here are my top 5 paper-cutting exercises:

 

1. Go on-line.

Yep, addictive as it is, the internet is actually there to help you save time, in this case by opening an on-line current account. Most banks offer it, and it is fairly secure. Just remember not to log-on on a public computer, for example, an internet cafe or public library, and make it a habit to change your password frequently: every 3 or 6 months should do it. Once you've opened an account, click on the paperless statements bit, and that's one piece if paperwork you won't have to file every month.

 

2. Set up your Direct Debits.

Once you've got your on-line account, why not direct debit all your bills? The advantages are numerous: no need to queue up at the bank to pay by giro, no late fees because you forgot, and best of all, those neat discounts many companies give for paying by DD. Setting up a DD list also helps you to budget, because you can see all your monthly payments in one swoop.

 

3. Ask for paperless billing.

Many utility companies now offer paperless billing, and you can now fill in a tax return on-line with the Inland Revenue – handy, because they will calculate your bill virtually instantly. You can even apply for and have an on-line TV license!

 

4. Encourage emails.

 One I've tried to do, but very few companies will communicate by email; many prefer the old letter and stamp approach. But it can be worth your while sticking an email address on correspondence, and ending your letter with, "Should you have any questions, please do not hesitate to contact me on myname@hotmail.com."

 

5. Sign up for Mail Preference Services.

By signing up for MPS, you will receive less junk mail. Need I say anymore? Go to http://www.mpsonline.org.uk/mpsr/ and you can register for free. Bear in mind that the MPS is a free service.

So, by trying out the above 5 steps you are already heading towards having less paperwork to deal with, as well as less filing. Tune in again for more tips!

 

Tobbot, aka tobstv